Know what's missing, late, or unowned — before event week.
Festival Foresight is the operations cockpit behind the June Lake Jam Fest — one place that watches the whole operation and surfaces what's unfilled, unreturned, or unowned while there's still time to fix it. It replaces the spreadsheets and inboxes a lean team runs on, and pushes every schedule change out the moment it's made. Built and donated to June Lake Arts.
100% satisfaction or your money back.
A representative operations view — click any flagged row or tile to drill in. The same engine behind Import Insights, tuned for festivals.
The festival used to live in six spreadsheets and multiple inboxes.
Fifteen bands, each with a contract, a W-9, a stage plot, a roster, dietary needs, and a place to sleep still to sort out — plus vendors, set times, and hospitality on top. The festival used to run all of it by hand across half a dozen spreadsheets and one long email chain, chasing every missing piece one message at a time and hoping nothing slipped before the gates opened.
It knows what every band still owes — and chases it down for you.
The system tracks what each band still owes — the W-9, the stage plot, the roster — and works the list itself. Nothing waits on someone remembering to ask.
Signed-form intake
LiveWhen a band signs their form, it lands in the system on its own — no one re-keys it, no one chases the paperwork into a spreadsheet.
Automated follow-up
LiveThe system knows exactly what each band still needs to send, and chases it down — attaching the blank W-9, pointing to a free stage-plot tool — until the gap closes.
Hospitality
LiveMeals and dietary needs tracked per person, partial-night stays and all — so the kitchen knows who's coming, and exactly what not to serve anyone with an allergy or restriction.
Vendors & volunteers
NextVendors and volunteers move onto the system next, once the band side is fully locked.
No one typed this. The chase engine sent it — nudging a band for the paperwork they still owed, with the form they need attached.
Change a set time once. Everyone who needs to know, knows.
Set times shift, gates change, weather rolls in. When something moves, the change doesn't sit in a spreadsheet waiting to be re-forwarded — it goes out the moment it's made, routed to exactly who needs it: management, security, production, stage managers, the webmaster, and Althea, the festival's callable AI guide.
- Management
- Security
- Production
- Stage managers
- Webmaster
- Althea (AI guide)
- Public schedule
One change, made once — and everyone who needs the new time has it, instantly.
Public
Every attendeeBecause every ticket buyer's cell is on file — opted in at checkout — a schedule change, gate update, or weather call reaches the whole crowd by text — the channel everyone actually reads — not a mailing list nobody opens.
Staff & Ops
The internal crewVolunteers, production, and management get the operational version — shift changes, set-time shifts, call-times — branded, first-name, and kept off the public channel.
Same system, two audiences, zero crossed wires. The public hears what's public; ops hears what's ops.
The Bullhorn
The Bullhorn is the console that does the sending. Pick one group or all thirteen, and each person gets the message on the channel they actually answer — text, Slack, WhatsApp, whatever they've chosen. Never email, because a weather call can't sit in an inbox.
The Bullhorn, live for the June Lake Jam Fest. Pick the groups, write it once — everyone gets it on their own preferred channel. Or try it yourself — the demo texts your own phone.
Every meal, every dietary need, tracked per person.
The kitchen plans from a live list, not a printout. Every meal and dietary need sits on the person's own record — who's here which nights, who's vegetarian, whose allergy can't be missed — so hospitality cooks for exactly who shows up.
Every property you have, every bed it holds, and what's already taken — on one screen.
Housing is the hardest problem the system solves — and the clearest proof of how much it can carry. There are no hotels in town — just a handful of small condos, heavy on couples' beds and short on singles. It's three-dimensional Tetris, and the blocks keep changing shape: fit one band and the next no longer fits. Festival Foresight lays out every unit, the beds inside it, and which bands are already placed — recommends a fit for each band with the reasoning written out, and keeps the coordinator in control: browse every option, lock a band in, and if you want one that's taken, free it in a click and the puzzle re-solves around the change.
The recommender reasons
- Their own place — no one else shares it
- A real bed for everyone — couples paired, no doubling up
- Fits the house — beds and max occupancy both clear
- Headliner → premium tier
- Too big for one → split across two cabins, kept together where it counts
→ Placed, with a reason you can read
The coordinator decides
- Lakeside CabinLocked
- Ridge HouseAvailable
- Knoll Avenue #6Taken
- Creek CabinAvailable
The coordinator sees every other home that would also work, locks one, and it goes off the board for every other band — instantly.
It reasons through each placement and writes out why — so every band's spot comes with a reason you can read, not a lookup you have to trust.
How it handles a property that's already taken
Housing is a shared pool — every lock ripples. When the unit you want is already held by another band, the system shows you exactly who has it. Free it there in a click and it drops back onto the board as available, so you can place it where it fits best — no untangling six spreadsheets to find out what moving one band breaks.
The real system that runs the festival — only the names have been changed to protect the guilty.
The calls a coordinator makes in their head — made explicit, and reasoned for every band.
These aren't lookups. The housing recommender reasons through the same calls a coordinator makes in their head — for every band — and writes out why. It's the one piece of the system that runs on Claude, because the logic is too nuanced for a simple lookup.
The rules, reasoned every placement
- Each band gets its own place — no one else shares it.
- No one sleeps on a roll-out; kids only on a top bunk.
- Couples share a bed; no one else doubles up.
- A group too big for one house splits without scattering.
- Headliners get the premium units; preferred properties honored where they can be.
- When the beds don't match the people, the system works out who can flex where.
Six spreadsheets, replaced by one connected system.
Performance slots, set times, stage plots, signed forms, W-9s, contracts, payments, raffle donations — every band's details in one record instead of scattered tabs. Bands, crew, VIPs, and festival staff all tracked the same way. In use today for the June Lake Jam Fest; vendors and volunteers move onto it next.
Check back here soon for comments from JLJF…
— June Lake Jam Fest
Built and donated to the people who put on the show.
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